Debtor Payments - Open Item Debtors

You are here: 1. Distribution System > 1.7. DEBTORS Menu: Debtors Ledger > 1.7.2. Debtors - Debtors Transaction Processing > 1.7.2.4. Debtors Transaction Processing - Debtor Payments > Debtor Payments - Open Item Debtors

Debtor Payments - Open Item Debtors

When you enter the payment details on the Debtors Payments screen and select the Accept button, the procedure varies depending on whether the customer is Balance Forward or Open Item.

Open Item debtors retain details of each transaction on the account until a cash payment, credit note or journal balances that transaction to zero. During the End of Month procedure, all balanced transactions are removed.

If the debtor you are processing a payment for is Open Item, Micronet displays all the debtor's outstanding transactions so you can post the payment against the appropriate invoice. Alternatively, you can post the payment as a freestanding overpayment.

Reference

Whether a customer is Balance Forward or Open Item is set in the Balance Type field on the Debtor File Update screen - Debtor tab – see "File - Debtor - Debtor".

To allocate payment amounts for Open Item debtors:

Enter the payment details for an Open Item debtor on the Debtors Payments screen and select the Accept button.

Refer to "Entering the Debtor Payments Details".

Micronet displays the Debtors Payments - Open Item screen.

Micronet displays the following fields:

	Field	Value
	This Pay	The payment total you entered on the Debtors Payments screen.
	Posted	The value of the total payment amount posted so far (following the steps below).
	Left	The balance - that is the difference between This Pay and Posted.
	Date	The date of each transaction for the selected debtor.
	Type	The type of transaction, e.g. invoice, credit note or payment.
	Reference	The reference number for the transaction, e.g. the invoice or credit note number, or the payment reference number. The PAYxxx number allocated to payment transactions is automatically generated by Micronet.
	Amount	The amount of the transaction.
	Paid	Any amount already paid against an invoice, credit note or payment.
	Amt Outst	Any amount outstanding against the original transaction.
	This Pay	The amount of this payment that has been allocated to a transaction.
	Discount	The value of any on time discount that applies.

Optionally, if you want to:

automatically allocate the total payment amount to the oldest invoices, see "Debtors Payments - Open Item - Auto (v2.7)"
locate a specific transaction in your debtor's file, see "Debtors Payments - Open Item - Find"
perform a debtor inquiry, see "Debtors Payments - Open Item - Inquiry"
change the order in which transactions are displayed, see "Debtors Payments - Open Item - Sort"
post the payment as open and unallocated or to another debtor's account, see "Debtors Payments - Open Item - Standing"
import payments that have already been received for invoices from a file, see "Debtors Payments - Open Item - Load File".

If you want to:

post the payment against one or more specific transactions, see "Posting a Payment Against a Specific Invoice"
post the payment as open and unallocated, see "Posting a Payment as Unallocated".

Technical Tip

If you select the Accept button without selecting an invoice to pay against, this posts the payment as open and unallocated and is the same as selecting the Standing button.